Terms of Service
Last updated: 4 October 2026. Draft for review: these terms must be reviewed by a qualified lawyer and completed with the legal entity details before FleetAsset360 is sold.
1. Who we are
FleetAsset360 ("we", "us") provides a hosted fleet and asset management service at fleetasset360.com (the "Service"). [Legal entity name, registration number and address to be inserted.]
2. Your account
You must give accurate information when you sign up and keep your password safe. The person who creates an organisation is its administrator and is responsible for who they invite and what roles they give. You are responsible for activity under your organisation's accounts.
3. Acceptable use
Do not misuse the Service: no attempts to access other organisations' data, to disrupt or overload the Service, to reverse-engineer it, or to use it for anything unlawful. We may suspend accounts that do.
4. Subscriptions, billing and cancellation
- Plans are billed in advance, monthly or annually, by card through our payment processor, Stripe. Prices are shown on the pricing page and at checkout; taxes are added where they apply.
- A free trial, where offered, needs no card. When it ends, the account becomes read-only until a plan is chosen.
- Upgrades take effect immediately and are charged pro rata. Downgrades take effect immediately with a credit against later invoices.
- You can cancel at any time from the Billing screen. The subscription stays active until the end of the period already paid; we do not refund partial periods unless the law requires it.
- If a payment fails, the processor retries it. If it remains unpaid, the account becomes read-only until payment is made.
5. Your data
You own the data you put into the Service. We process it only to provide the Service, as described in our Privacy Policy. You can export it at any time. After an account is closed, we keep the data for [90] days so it can be restored on request, then delete it, except where the law requires us to keep records.
6. Availability and changes
We work to keep the Service available and secure, but it is provided "as is" without a guaranteed level of availability unless agreed in writing. We may improve or change features; we will give notice of changes that materially reduce what your plan includes.
7. Liability
To the extent the law allows, our total liability for any claim is limited to the fees you paid in the twelve months before the claim, and we are not liable for indirect or consequential loss. [To be reviewed by counsel.]
8. Ending the agreement
You may stop using the Service at any time. We may end or suspend an account for serious breach of these terms, with notice where reasonable.
9. Law
[Governing law and courts to be inserted.]
10. Contact
Questions about these terms: contact us.